Board of Directors Meeting: October 27, 2020

Agenda

Opening Business

Call to Order

Terri Moran

Anti-Trust Resolution

Ben McKay

Opening Comments

Terri Moran

Roll Call

Cliston Brown

Parliamentary Procedures and Glossary

Approval of Board Minutes

Rich Gobler

Frame the Day

Terri Moran

Report of the Chair

Terri Moran

Report of the CEO

Ben McKay

2020 In Review

Review Fiscal Year 2020 Budget to Actuals

Ivan Morse

Governance

Pension

Ivan Morse

Triennial Examination

Joy Erven

Market Forecast & Observations

Mike Caturegli

2020 Projected Premium & Revenue

Tableau

Break

Stamping Committee Report

Janet Beaver

2021 Total Cash Inflow

Mike Caturegli

Forecasted Processed Premium

Mike Caturegli

2021 Proposed Budget

Joy Erven

Executive Summary

Ivan Morse

Contingency Funds

Ben McKay

Stamping Fee Recommendation

Janet Beaver

VOTE: 2021 Premium Forecast, 2021 Budget, 2021 Stamping Fee

BOARD BREAKOUT SESSION

401k Discretionary Contribution

BREAK

Culture Report

Joy Erven

Additional Select Committee Reports

Janet Beaver

Education

Tim Chaix

Legislative

Hank Haldeman / Cliston Brown

Election Update

Cliston Brown

Financial Analysis Department Report

David Kodama, Jr.

Discussion of Board Terms

Adjournment

Anti-Trust Resolution

When involved in meetings or other activities of the Association, members of the Association should be mindful of the antitrust laws and not engage in discussions or conduct with the purpose or effect, directly or indirectly, of fixing or stabilizing premiums or producer compensation, engaging in “bid-rigging” or false quotes for insurance, engaging in potential anti-competitive conduct or activities that could adversely affect the cost, quality, or availability of insurance products or services, or engaging in any other anti-competitive conduct or activities affecting their businesses or the business of insurance. Members are advised that violations of state or federal antitrust laws may result in civil and/or criminal penalties, and that any member acting contrary to the intent of this resolution shall be subject to disciplinary action under the Association’s Constitution.

Glossary of Parliamentary Terms

Abstain – To refrain from making a selection; allowing a member to maintain a neutral position on a vote.

Amend – To change a resolution or motion by adding, striking out, or striking out and inserting a word or words.

Appeal – A delegate’s refusal to accept the chair’s ruling, based on the delegate’s belief that the presiding officer made a parliamentary error. Must be seconded. A majority vote or a tie vote sustains the decision of the chair.

Commit – To refer to a committee.

Convention Rules – The Convention’s first order of business. The delegates determine for themselves how to provide for an orderly procedure, and to achieve maximum business within the minimum time of the convention period. Requires 2/3rds vote for adoption, and 2/3rds vote to affect any later change.

Division – A demand for a clarification of the vote; a standing vote with the delegates counting off. Can be ordered by the chair or a single delegate.

Lay on the Table – To place a main motion or resolution and all amendments pending in the secretary’s book. If a delegate wishes to bring the matter back onto the floor (Take from the table), he/she may do so, but only after one intermediate item of business has been transacted, and before the adjournment of the convention. A motion is required to TABLE and to TAKE FROM THE TABLE.

Majority – More than half of those voting. Those who do not vote are not counted.

Motion – A means by which business is brought before the assembly.

New Business – Only items which do not properly belong under the divisions of the order of business.

Parliamentary Inquiry – The method by which a delegate may seek an immediate answer to a question concerning parliamentary rules.
Point of Information -The method by which a delegate may seek an immediate answer to a question concerning the content or background of a motion or resolution.

Point of Order – Must be raised at the time of the alleged infraction. Is raised against any proceeding motion deemed in violation of the rules of procedure, bylaws, etc. The Chair rules on the validity of the point of order.

Precedence or Rank of Previous Question – The motion’s claim to “right of way” over another motion, as outlined, in Robert’s Rules, Newly Revised.

Previous Question in its Entirety – If adopted by 2/3rds vote, closes debate on the main motion (resolution) and all pending amendments.

Privilege – The right to immediate consideration of a matter that affects that safety, orderliness or comfort of the delegates, or that affects the honor of an individual member, or the integrity of the organization.

Reconsider – To review a matter previously disposed of, and to vote on it again. The motion must be made by a delegate who voted on the prevailing (winning) side. Requires a majority vote. Reconsideration may not be moved more than once on the same motion or resolution.

Two-Thirds Vote – Twice as many “yes” as those voting “no”.
Unfinished Business -Any matter that may be pending; any question that may have been postponed.

Parliamentary Procedure at a Glance

*Not amenable

Important Dates

• Feb 9th – Annual Meeting (Virtual)
• Feb 10th – SLA Board Meeting (Virtual)
• April 18th/19th – SLA Board Retreat/Committee Day (In person) Palm Springs
• June 25 -SLA Board Meeting (CIWA conference is June 26th and 27th) ( In person) Monterey

The in person meetings are tentative with COVID trends change.